We are constantly monitoring the Covid-19 situation as it evolves and we review our policy on a regular basis in line with both Government and Client requirements.
At present we remain under Restrictions across the four Nations with some easing of the National Lockdown where, in England for example, wedding ceremonies are now allowed for up to 15 people, outdoor hospitality is opened, as is non-essential retail. We are advised that we should “continue to work from home and minimise the number of journeys we make, where possible”.
By law we are permitted leave home for work purposes, or to provide voluntary or charitable services, where you cannot do this from home. With this very much in mind, all Contracted Photographers and Videographers working with samlane Limited will:
> Only commit to a booking if they have not travelled to or from a country that has been listed on the government’s Covid-19 quarantine list (for any country in the UK) within the previous 14 days.
> Avoid using public transport whenever possible.
> Take a Covid-19 Rapid Antigen Test an hour before commencing a project that may be taking place largely indoors or in an enclosed space and/or with a number of people.
> Take their temperature at the beginning of the day on the day of any planned activity – before leaving home. They will immediately cancel their attendance if their temperature is 38 degrees or above and/or if they are feeling unwell. They should self-isolate for 14 days and follow the latest government guidance on testing and contact tracing etc. No cancellation fees will be paid to the Contractor or charged to the Client and SLP will try to get cover at minimal additional travel costs.
> Wear a face covering on arrival at a venue and keep it on for the duration of the photography/videography – including during sign in and sign out. N95 facemasks can be requested if required.
> Endeavour to maintain social distancing of at least 1m+, where practical, and avoid touching people, objects and surfaces. Use of cameras with longer lenses will be desirable so more distance can be achieved.
> If required, check into a location with the NHS Covid-19 App where appropriate and follow any track and trace requirements for the specific venue. We will also check at the venue that the latest guidelines are being correctly applied.
> Regularly use hand sanitiser: before and after arrival at a site/signing in; during the activity as applicable and; before and after leaving a site/signing out. Equipment will also be sanitised as required.
With regard to GDPR:
> Ideally agency/staff/guest consent will be obtained in advance of the activity by the Client.
> Verbal consent for photography and filming will be always be sought when on site.
> Written consent – where a person is clearly identifiable – will be sought using photographer-supplied forms and pens (which will be sanitised before and after use).
> Click here to see the full GDPR policy with samlane Limited.
> All Contractors have valid and up to date Public Liability Insurance for a minimum of £1m (and some at £10m).
> Some Contractors have DBS certificates, available on request.
Note: To be reviewed on the 1st of each month, and/or when Government guidelines are updated.
Next Review date: 17th May 2021